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# Ohio Electronic Records Committee

...identifying best practices and developing resources concerning the creation, maintenance, long-term preservation, and access to the electronic records of Ohio’s public entities.

## Sitemaps

- [XML Sitemap](https://ohioerc.org/sitemap.xml): Contains all public & indexable URLs for this website.

## Posts

- [OhioERC updates two records management resources](https://ohioerc.org/?p=3239) - The Ohio ERC has released updated versions of two of its guidance documents: Recordkeeping System Procurement: Selecting and implementing an electronic recordkeeping system is a significant investment for any organization. The revised Recordkeeping System Procurement tip sheet provides practical guidance for planning and managing the procurement process. It explains the purpose of a Request for
- [Updates from OhioERC](https://ohioerc.org/?p=3217) - Staying on top of records management and compliance requirements can be challenging as technology and regulations continue to evolve. Below are two important updates from OhioERC to help you stay organized and informed:1. NEW OhioERC Online Training Module - File Naming Conventions. In an era of digital overload, individuals and organizations are generating thousands of
- [Avoid "Self-Destructing" Messaging Apps](https://ohioerc.org/?p=3177) - Last week was Sunshine Week (March 15–21), when the Ohio Attorney General’s Office releases its updated Sunshine Laws Manual to help Ohioans and public employees understand their rights and duties under the Public Records and Open Meetings laws. The 2026 edition includes a new directive from Attorney General Dave Yost advising public employees not to
- [A World Without Microfilm: How Local Governments are Leading the Charge in Digital Preservation – Part II](https://ohioerc.org/?p=3157) - Following last month’s blog post, this month’s post will discuss the current work that is being done by the Digital Initiatives & Standards Committee (DISC) and what the next steps are for creating a digital preservation guide for the State of Ohio. DISC has partnered with state records organizations, including the Ohio Electronic Records Committee,
- [A World Without Microfilm: How Local Governments are Leading the Charge in Digital Preservation](https://ohioerc.org/?p=3138) - In October 2025, the National Association of Government Archives & Records Administrators (NAGARA) hosted an online forum centered on Advocacy for Archives. Two Ohio Electronic Records Committee members, Tina Ratcliff and Elise Kelly (along with Stephen Badenhop, Director of Archives and Records Manager for Union County, Ohio), co-presented on the future of microfilm and how
- [A new start to the year: ADA Compliance](https://ohioerc.org/?p=3084) - Last November, we briefly discussed the Americans with Disabilities Act Title II Web and Mobile Application Accessibility Rule, which takes effect on April 24, 2026, for state/local governments with populations of 50,000 or more, and on April 26, 2026, for populations of less than 50,000. For a better understanding of what Digital Accessibility is, check
- [Celebrate the Season with a Fresh Start: Clean Up Your Records with OhioERC Trainings!](https://ohioerc.org/?p=3034) - As we wrap up the year and prepare for a fresh start, why not give yourself the gift of organization? The Ohio Electronic Records Committee (OhioERC) invites you to ring in the New Year with a cleaner, more efficient records management system—starting with our free online trainings! Here’s what’s under the tree for you: Shifting
- [Americans with Disabilities Act Title II Web and Mobile Application Accessibility Rule](https://ohioerc.org/?p=3028) - Today many government entities offer a variety of services online through websites and mobile apps. This can include ordering a dog license, watching a council meeting, or requesting a trash pickup. While these online services are a convenience for both the government and its citizens, it is important that all citizens are able to use
- [Celebrate Electronic Records Day October 10!](https://ohioerc.org/?p=3023) - Please join the Council of State Archivists to celebrate Electronic Records Day October 10. Electronic Records Day is an opportunity to raise awareness among government agencies, related professional organizations, the general public and other stakeholders about the crucial role electronic records play in our world and the need to manage and preserve them. More information
- [Updated Ohio ERC Publications Available- Social Media Engagement for Ohio Public Agencies](https://ohioerc.org/?p=2988) - The Ohio Electronic Records Committee (OhioERC) continues to update our publications, and we are pleased to announce two new updates to our social media guidelines for Ohio public agencies: Social Media: The Records Management Challenge Government agencies are increasing their use of social media to provide improved services, enable citizen interaction and increase overall transparency.
- [Updated Publication Available from OhioERC](https://ohioerc.org/?p=2985) - We are pleased to announce that the Ohio Electronic Records Committee (OhioERC) has updated one of our publications developed for elected officials and professional staff responsible for managing electronic records in Ohio's public agencies. GUIDELINES FOR ELECTRONIC RECORDS MANAGEMENT was designed to provide guidance to users and managers of computer systems in Ohio government about:▪
- [Audience Survey](https://ohioerc.org/?p=2980) - The Ohio Electronic Records Committee offers a variety of educational resources and free online training sessions designed specifically for public officials, public agencies, and their staff. These resources are free, informative, and available anytime. They’re ideal for both new and experienced officials who want to ensure their electronic record strategies align with legal and professional
- [Tackling summer digitization projects? OhioERC has you covered](https://ohioerc.org/?p=2970) - Summer often brings the opportunity to take on larger, long-term projects that may get sidelined during busier months. For many public entities, this may be the season to focus on digital document imaging. Digital document imaging projects convert paper records into high-quality, searchable digital formats. These projects may free up physical storage space, improve public
- [Social Media and Live Broadcast Video Records](https://ohioerc.org/?p=2950) - Facebook announced an update regarding their Live Video storage policy three weeks ago. Beginning on February 19th, any new live broadcasts can be replayed, downloaded or shared from Facebook Pages or profiles for 30 days. After 30 days, these live broadcasts will automatically be removed from Facebook. Any archived live videos older than 30 days
- [Yes, Email Can Be an Official Record](https://ohioerc.org/?p=2946) - As the State of Ohio begins its 136th General Assembly of the Ohio Legislature, the Ohio Electronic Records Committee would like to remind newly elected State Legislators of our Email Management Online Training Series. Training courses include Email As A Record; Email Clean-Up Strategies; Email Filing and Organization; and Microsoft 365 Outlook Email Management. In
- [The Importance of File Formats](https://ohioerc.org/?p=2935) - Managing file formats is an important topic to consider in digital preservation. In a broader context, one needs to study the application and implications of digital file formats. A full listing of recommended formats from the Library of Congress is available online. The Library of Congress’s recommended formats are based on seven sustainability factors. These
- [Ransomware Can Hold Your Records "Hostage"](https://ohioerc.org/?p=2931) - In another unfortunate trend for Ohio in 2024, Wood County had experienced a ransomware attack that has prevented them from accessing their electronic records management system. As seen in the article found here, while the attack is not impacting public services, the county is resorting to using pen and paper to record emergency calls as
- [Re-Evaluating a Public Record](https://ohioerc.org/?p=2928) - A recent ruling by the Ohio Supreme Court concerning email distribution lists for a township newsletter helped define a “public record” for something simple as a mailing list. Per the recent article from Court News Ohio found here, there were some back-and-forth disputes concerning a 2022 public records request for the township newsletter email distribution
- [Tip Sheet: Does Your Agency Need a Digital Preservation System?](https://ohioerc.org/?p=2915) - Public and private institutions are facing the mounting challenges of preserving their institution's digital records. A digital preservation system for the growing number of long=term or permanent digital records may be a necessary step for many of these institutions. The Ohio Electronic Records Committee has created an informational tip sheet to guide agencies on how
- [AI helping Archives and Researchers](https://ohioerc.org/?p=2922) - Another example of how artificial intelligence (AI) is impacting archives and records programs in government, a Maryland Today article reports on a research project by the University of Maryland and the National Archives and Records Administration (NARA) to see how AI could comb through 10 billion pages of documents to reduce wait time for researchers.
- [Opinion: Public records data must be off-limits for AI](https://ohioerc.org/?p=2912) - An interesting opinion piece from The Hill, discussing AI data collection of public records and potential ramifications. While the Ohio Electronic Records Committee is primarily focused on Ohio news and resources regarding the management of electronic records in our state and local agencies, this article highlights important considerations regarding AI impacts that affect all government
- [Public officials and social media](https://ohioerc.org/?p=2894) - Earlier this year, the U.S. Supreme Court resolved two different cases that addressed the issue of when a public official may prevent a person from commenting on their social media pages. The two cases, Lindke v. Freed and O’Connor-Ratcliff v. Garnier, involved two very similar fact patterns. In both cases, a public official used their
- [ARMA Spring Seminar Mania](https://ohioerc.org/?p=2881) - During the months of April and May, 16 chapters of ARMA International will host a variety of educational sessions for records managers, administrators and other information governance professionals. These FREE sessions will take place virtually on the following topics: Quick DNA: The New Detective in Crime Fighting (April 16) Unlocking the Power of Persuasion –
- [The Email Management Training Series](https://ohioerc.org/?p=2867) - Do you want to learn about best practices and information on managing emails? The Email Management Training Series is a great tool. The Ohio Electronic Records Committee provides several virtual training modules on effective strategies for managing electronic records, including our interactive online Email Management Training Series. The training series includes four parts to allow
- [National Archives Resources](https://ohioerc.org/?p=2852) - The National Archives and Records Administration (NARA) has released a bulletin for federal agencies on managing records of collaboration platforms, such as Microsoft 365 and Google Workspace. Collaboration platforms can include a wide range of tools, such as chat, email, and file sharing and project management features that may have records management and retention implications.
- [User Poll: Does your Organization use Microsoft 365?](https://ohioerc.org/?p=2829) - The OhioERC would like to hear from you! With the growing use of Microsoft 365 (M365), we would like to find out how many of your agencies have adopted the software/service. There are so many M365 license options, the differences of which greatly impact how records retention and disposition can be applied within the applications.
- [Celebrate Electronic Records Day October 10!](https://ohioerc.org/?p=2841) - Please join with the Council of State Archivists to celebrate Electronic Records Day. Electronic Records Day is an opportunity to raise awareness among government agencies, related professional organizations, the general public and other stakeholders about the crucial role electronic records play in our world and the need to manage and preserve them. More information and
- [Information Technology Resources for an Informed Retention Schedule  [Keeping Your Retention Schedules Evergreen:  How Your IT Department Can Help You Find the Gaps in Your Retention Schedules]](https://ohioerc.org/?p=2836) - By: Pari Swift and based on the 2023 presentation Mine the Gaps : Uncovering What You Don't Know About Your Retention Schedule with Warren Bean, Zasio. Are you ever shocked when you learn about a new type of record that your organization is maintaining? To uncover records series that may not be covered by your
- [Maintaining Digital Records: Permanent vs. Short Retention Periods](https://ohioerc.org/?p=2825) - If you are effectively maintaining digital records, can you dispose of the original, hard copy documents? Public entities have the authority to decide in which medium they will maintain their records and can create schedules that divide a records series' retention period based on storage location or media type. For example, a public entity’s record
- [OhioERC Available Trainings](https://ohioerc.org/?p=2818) - Stay up to date on best practices in electronic records! The OhioERC has several trainings available for free. Shifting to a Remote Workplace: Records Management Best Practices and Lessons Learned While Working From Home: Learn about records management program implications and lessons learned while working from home. Topics include perspectives from several public work environments
- [<strong>Digitizing Microfilm – Benefits and Drawbacks</strong>](https://ohioerc.org/?p=2811) - For many governmental departments and organizations, digital preservation has been a concern for the past several years. One such concern has been what to do with microfilm in the next five to ten years and should your microfilm records be digitized. Benefits of Microfilm: Microfilm can last up to 500 years if stored in the
- [Data as Record: Managing Data within Information Systems](https://ohioerc.org/?p=2805) - There is so much talk these days about data. Data security. Data privacy. Data classification. Big data. But there isn’t much consideration about data as records. How does “data” fit into the Ohio public records laws and records retention and disposition processes? Are records and data really separate and distinct from one another? After struggling
- [2023 NAGARA Conference - Cincinnati, Ohio](https://ohioerc.org/?p=2797) - Looking to get some additional in-depth information regarding electronic records? This year’s National Association of Government Archives and Records Administrators Annual Conference will feature several pre-conference digital records workshops and conference presentations. Several Ohio Electronic Records Committee members will be presenting. Individuals can attend pre-conference workshops and do not have to attend the NAGARA conference.
- [<strong>County Records Centers and Archives and the need for a Digital Preservation System</strong>](https://ohioerc.org/?p=2780) - Many County Records Centers and Archives face the challenges of modest budgets and limited staff. Oftentimes, we have to prioritize projects and rely on volunteers for additional help. Planning is a must but frequently in a small office, plans change and staff need to be able to communicate with one another and adapt to changes
- [<strong>“Hey Siri, manage my records:” the records management implications of emerging cognitive technologies</strong>](https://ohioerc.org/?p=2769) - Human decision-making is being supported or replaced by several emerging cognitive technologies, including Internet of Things, Robotic Process Automation, Machine Learning and Artificial Intelligence. Recently, the National Archives and Records Administration issued a white paper that provides a review and analysis of these cognitive technologies and their potential impact on records management. The white paper
- [New webinar recordings added](https://ohioerc.org/?p=2759) - Announcing that for those who were unable to participate in our recent webinars, we have just posted free video recordings of our Electronic Records Day event, "Here Today, Gone Tomorrow", as well as our 2022 fall symposium, "Shifting to a Remote Workplace: Records Management Best Practices and Lessons Learned While Working from Home. Please see
- [Reminder - Free Webinar Friday](https://ohioerc.org/?p=2748) - A friendly reminder that the OhioERC is offering a free webinar presentation called Shifting to a Remote Workplace: Records Management Best Practices and Lessons Learned While Working from Home on Friday, November 4th. There will be a morning and afternoon session; both having the same content. To register, please use the following links: 10:00-11:30 AM EST: https://ohiohistory.zoom.us/webinar/register/WN_7DCKRvz6RMut-nMv-dP4Fw 1:30-3:00 PM
- [OhioERC Free November Webinar](https://ohioerc.org/?p=2730) - The OhioERC is proud to offer a free webinar presentation Shifting to a Remote Workplace: Records Management Best Practices and Lessons Learned While Working from Home on Friday, November 4th. Records management and educating your offices about record retention requirements is more important than ever when considering the management of organizational records in a remote
- [OhioERC-Sponsored Presentation for Electronic Records Day](https://ohioerc.org/?p=2714) - The Ohio Electronic Records Committee is partnering with Miami University, Greene County (OH) and Preservica to host a free Electronic Records Day webinar. Please share this with your organizations and others involved in records practices as well as administration, IT. The event is Monday, October 10th from 12:00-1:00 EST and features Lori Ashley (Preservica) and
- [Fall Online Training Coming!](https://ohioerc.org/?p=2667) - Mark Your Calendars! The Ohio Electronic Records Committee is tentatively planning an online training for November 4th, 2022 concerning records management best practices in the remote work environment. Records management and educating your offices about record retention requirements is more important than ever when considering the potential of records being handled outside of your office
- [Interested in Joining the Ohio ERC?](https://ohioerc.org/?p=2647) - Call for Volunteers The Ohio Electronic Records Committee (OhioERC) is a committee of volunteers from Ohio public government entities working to develop guidelines/best practices for electronic records management in Ohio. Therefore, the committee wants to reach out to our subscribers to see if any of you are interested in joining our committee to help develop
- [Spring cleaning your electronic records](https://ohioerc.org/?p=2633) - As you begin to tackle your spring cleaning projects, consider adding your public email accounts to your list. Not only can maintaining a clean email account lead to greater efficiencies for you and your employer, it can also help to limit maintenance and storage costs, reduce public record response time, and decrease your public entity’s
- [New Email Management Series Training Series Module](https://ohioerc.org/?p=2616) - The Ohio Electronic Records Committee is excited to announce a new virtual, interactive Email Management Training Series. The training series will provide information and best practices on managing email. The four sections of the training are Email As A Record, Email Clean-up Strategies, Email Filing and Organization, and Microsoft 365 Outlook Email Management. This training
- [OHRAB Professional Development Scholarship Opportunity](https://ohioerc.org/?p=2578) - The Ohio Historical Records Advisory Board (OHRAB) is offering professional development scholarships, funded by a grant from the National Historical Publications and Records Commission (NHPRC). The scholarship aims to support continuing education for graduate students and individuals working or volunteering in a qualified position who care for the historic record. The Board will award scholarships
- [Records Management Implications of Teleworking](https://ohioerc.org/?p=2508) - Teleworking has been rapidly increasing in popularity, especially in the wake of the current pandemic. As employees continue to work from home or return to the workplace following an extended telework arrangement, it’s important for public entities to remind employees about their ongoing obligations to exercise proper records management practices. Ohio ERC has compiled the
- [Celebrate Electronic Records Day October 10!](https://ohioerc.org/?p=2465) - Please join with the Council of State Archivists to celebrate Electronic Records Day. Electronic Records Day is an opportunity to raise awareness among government agencies, related professional organizations, the general public and other stakeholders about the crucial role electronic records play in our world and the need to manage and preserve them. More information and
- [Online Conference Platform Records Tip Sheet](https://ohioerc.org/?p=2458) - The Ohio Electronic Records Committee has pushed a new tip sheet on Online Conference Platform Records. The tip sheet defines online conference platforms, and discusses records retention concerns with conferencing platforms. It reviews the different types of records that can be produced through online conference platforms and how to approach records retention of conferencing platform
- [New Blockchain Tip Sheet Published](https://ohioerc.org/?p=2436) - Check out the newest Blockchain Tip Sheet published in the Blockchain Technology Guidelines on the Ohio ERC site. Blockchain Project Conversation Starters is the third tip sheet on Blockchain and serves as a guide to help records managers and archivists surface key recordkeeping and preservation issues when their organization is embarking upon blockchain projects. The
- [Recordkeeping System Procurement Tip Sheet Approved](https://ohioerc.org/?p=906) - The OhioERC approved it's latest "Tip Sheet" Recordkeeping System Procurement that is designed to assist agencies in the purchase of recordkeeping, document imaging and document management systems. The tip sheet discusses: What is an RFP? Who should be at the table? Components of a good RFP Evaluating reponses
- [Social Media Training Opportunity](https://ohioerc.org/?p=2397) - Take an interactive training on Social Media in Records Management! “Social Media: The Records Management Challenge” is for elected officials and other public employees who have personal social media accounts or government social media accounts. The training covers government use of social media, the capture, management and disposition factors of social media records and citizen
- [Job Posting: Records Manager @ The Ohio State University, Columbus, OH](https://ohioerc.org/?p=1232) - Deadline extended to December 3rd. The Ohio State University Libraries invites applications for the position of University Records Manager. The Records Manager is part of the University Archives team and will be responsible for leading the University’s records management initiatives including developing policy, managing retention schedules, developing best practice guidelines for managing campus recordkeeping systems,
- [Voice messaging as public records](https://ohioerc.org/?p=2301) - In an article published last month, CNN wrote about the increased use of voice messaging apps to communicate and socialize with friends, family and coworkers. Voice messaging, which serves as an alternative to calls or text messages, allows users to record audio clips and send them to recipients. They’re usually sent via messaging apps like
- [OhioERC Blockchain Comparisons Tip Sheet](https://ohioerc.org/?p=2272) - The Ohio Electronic Records Commission recently created a new tip sheet that outlines considerations that can be used to determine whether blockchain technology might be a good fit for a particular project. “Blockchain technology” is a consensus digital ledger comprised of unchangeable, digitally-recoded data in packages called blocks. Each block is “chained” to the next
- [Document Management Systems vs. Digital Preservation Systems](https://ohioerc.org/?p=2224) - In order to determine what type of system fits your needs it is important to understand Document Management Systems and Digital Preservation. Though similar there are differences. A document management system governs the creation, editing and use of active records for the duration of their retention period. A digital preservation system maintains records after they
- [National Archives and Records Administration Releases Digital Preservation Guidance](https://ohioerc.org/?p=2165) - Of interest to local and state agencies as we grapple with the long term management of electronic records in various formats, The National Archives and Records Administration is releasing its Digital Preservation Framework, following the release of drafts for public comment in September 2019, which consists of NARA's approach to determining risks faced by electronic record files
- [National Archives and Records Administration Release of Universal Electronic Records Management Requirements, Version 2](https://ohioerc.org/?p=2154) - In April, the National Archives and Records Administration (NARA) released Universal Electronic Records Management Requirements, Version 2. This update includes a revised abstract, the addition of lifecycle requirements, a new transfer format requirements calendar and a glossary. Because of the increase in teleworking, virtual meetings and other online events, a commitment to compliance and best
- [Records Management Storage Considerations](https://ohioerc.org/?p=2147) - While many of you are working remotely, you may have opportunities to start reviewing more of your electronic records storage to see what meets retention or could be better managed per your records management policies. The Blog for the Society of American Archivists Records Management section released blog posts reviewing considerations and costs of electronic
- [Records and Information Management Month: Tips and Guidelines](https://ohioerc.org/?p=2139) - April is Records and Information Management Month. This April may look and feel very different than what Records Management professionals are used to. Many of us are currently working remotely and there is no better time than now to ensure good record keeping and best practices in your workplace. Here are some things to consider
- [Free Online Social Media Training Still Available!](https://ohioerc.org/?p=2113) - If you are looking for training that can be completed remotely, the OhioERC still has spots available for its free online training module Social Media: The Records Management Challenge. This training delves into topics such as: Government use of social media – through both public and personal accountsCapture, management and disposition factors of records
- [New Tip Sheet on Text Messaging Retention Available!](https://ohioerc.org/?p=2096) - The Ohio Electronic Records Committee (OhioERC) has published a new tip sheet: Tips for Text Messaging Retention! These tips highlight the potential records management concerns public offices and officials should consider when using text messaging for government business. The tip sheet includes questions that can help determine if the text is a public record, the
- [New Social Media Training Now Available!](https://ohioerc.org/?p=2055) - The Ohio Electronic Records Committee (OhioERC) is proud to announce the release of its first interactive, online training module! The module, Social Media: The Records Management Challenge, delves into topics such as: Government use of social media – through both public and personal accountsCapture, management and disposition factors of records created on social mediaCitizen interaction
- [New OhioERC Guideline: Blockchain Basics](https://ohioerc.org/?p=2008) - As a technology, blockchain, or distributed ledgers, have been around for over a decade, but it is only recently that blockchain uses beyond cryptocurrencies have been contemplated. Now, however, Ohio state and local governments are taking an interest in blockchain and how the technology might be leveraged within the public sector. Legislators are proposing changes
- [NDSA has released Levels of Digital Preservation v2.0](https://ohioerc.org/?p=1945) - Of interest to our Ohio electronic records community, the National Digital Stewardship Alliance (NDSA) has released Levels of Digital Preservation v2.0! Originally minted in 2013 (original Matrix at NDSA's OSF site), the Levels of Digital Preservation provide a matrix by which to assess and guide one’s digital preservation program from a technological point of view.
- [What is Information Governance? New OhioERC Guideline Page Available](https://ohioerc.org/?p=1926) - Information Governance, also promoted as "the principles", is an information management framework developed by ARMA International that has generated much discussion over the last several years. Some frequent questions include, "How is IG different from traditional records management?", "What is it?", and "Is IG something worth considering for our agency?". With these questions in mind,
- [Save the Date! OERC Digitization Workshop- Oct. 6, 2017](https://ohioerc.org/?p=1298) - Please save the date for our free fall workshop, "To Scan or Not to Scan: That is the Question", to be held in Delaware, Ohio on October 6. We will be presenting on a new scanning feasibility tool developed by the OERC to help organizations better evaluate what types or records would benefit from digitization,
- [Hot off the presses! Criteria for Successfully Managing Permanent Electronic Records](https://ohioerc.org/?p=1459) - On March 16 the National Archives released some new ERM guidelines titled, "Criteria for the Successful Management of Permanent Electronic Records". We have added this new guideline under our "Resources" page. Take a look!
- [To Scan or Not To Scan - October 2018 Date Added - Register Now](https://ohioerc.org/?p=1530) - Back By Popular Demand Registration is now open for the Ohio Electronic Record Committee's 2018 Fall Workshop, To Scan or Not to Scan: That is the Question! This workshop is free to attend. (This is the SAME workshop that was offered in October 2017 and March 2018.) The workshop will be held on October 12, 2018 from 1:00-3:30.
- [Updated ERC guidelines now available](https://ohioerc.org/?p=1830) - Greetings! The Ohio Electronic Records Committee would like to announce major updates to our published guidelines for Managing Email, as well our guidelines for Managing Social Media. The Managing Email guidelines were last updated in 2012 and this represents a major effort to update the language in the guidelines, simplify them, and to make them
- [OhioERC Meeting Dates for 2019](https://ohioerc.org/?p=1555) - The OhioERC has set its meeting dates for 2019: Wednesday, January 9, 2019 (3rd Floor Cardinal Classroom) Wednesday, April 10, 2019 (3rd Floor Cardinal Classroom) Wednesday, July 10, 2019 (3rd Floor Cardinal Classroom) Wednesday, October 9, 2019 (3rd Floor Cardinal Classroom) All meetings run from 12:30 - 3:30pm and are at the Ohio History Center,
- [Ohio History Connection partners with Preservica to safeguard permanent digital records](https://ohioerc.org/?p=1838) - Sharing this press release about OHC's new partnership with Preservica to preserve digital records For more than 50 years, the Ohio History Connection has worked with state and local government agencies to preserve the history of Ohio and its citizens. The state archives and the official memory of Ohio's government are recorded through public records,
- [OhioERC Meeting Dates for 2018](https://ohioerc.org/?p=1411) - The OhioERC has set its meeting dates for 2018: Wednesday, January 10, 2018 (3rd Floor Cardinal Classroom) Wednesday, April 11, 2018 (1st Floor Trilobite Classroom) Wednesday, July 11, 2018 (1st Floor Trilobite Classroom) Wednesday, October 10, 2018 (1st Floor Trilobite Classroom) All meetings run from 12:30 - 3:30pm and are at the Ohio History Center,
- ["To Scan or Not to Scan: That is the Question!" Free Workshop-Registration Now Open](https://ohioerc.org/?p=1350) - NOTE: REGISTRATION IS FULL AS OF AUGUST 24, 2017 Registration is now open for the Ohio Electronic Record Committee's 2017 Fall Workshop, To Scan or Not to Scan: That is the Question! This workshop is free to attend, plus a travel stipend for mileage is being sponsored by OHRAB and the NHPRC. There will be
- [Ohio ERC Meeting reminder](https://ohioerc.org/?p=1316) - A reminder that the next OhioERC Meeting is July 19 at the Ohio History Center. Please note that we will meet at 1PM instead of our normal meeting time of 12:30pm. We will meet in the Cardinal Classroom, located on the 3rd floor across from the library.
- [Fall quarterly meeting October 15](https://ohioerc.org/?p=683) - The next and final meeting of 2014 of the OhioERC will take place on October 15, 2014 from 12:30-3:30pm in the 3rd Floor Conference Room in the Ohio Historical Center (enter at ground level).
- [Welcome to the new OhioERC.org website!](https://ohioerc.org/?p=680) - Please peruse our migrated and improved OhioERC web presence. This is the first step in a complete overhaul of the guidelines and resources we have been providing for the past 15 years.
- [April 2015 Meeting Room Change](https://ohioerc.org/?p=915) - The OhioERC's April 15, 2015 meeting will be held in the 3rd floor Conference Room from 12:30 - 3:30pm at the Ohio History Center, 800 E. 17th Ave. Columbus, OH 43211; 614.297.2300
- [OhioERC Meeting, 4/12/17](https://ohioerc.org/?p=1287) - A reminder that the next OhioERC Meeting is April 12 at the Ohio History Center. We will meet at 12:30 in the Cardinal Classroom, located on the 3rd floor across from the library.
- [Call for Proposals: Keeping History Alive - Society of Ohio Archivists 2017 Annual Meeting](https://ohioerc.org/?p=1255) - The 2017 Society of Ohio Archivists' Annual meeting--Keeping History Alive--will be held Friday, May 19 at the Quest Business and Conference Center, 8405 Pulsar Place, Columbus, OH 43240. Kathleen Williams, Executive Director of the National Historical Publications and Records Commission (NHPRC) will be the Plenary Speaker. Deadline to submit proposals: Monday, January 9, 2017, 5pm.
- [2017 Meeting Dates Set](https://ohioerc.org/?p=1236) - The OhioERC has set its meeting dates for 2017: Wednesday, January 11, 2017 (Archaeology Classroom) Wednesday, April 12, 2017 (3rd Floor Classroom) Wednesday, July 19, 2017 (3rd Floor Classroom) October: There will be no meeting as a symposium will be held (dates TBD) All meetings run from 12:30 - 3:30pm and are at the Ohio History Center, 800 E.
- [Celebrate Electronic Records Day October 10, 2014](https://ohioerc.org/?p=840) - Please join the Council of State Archivists (CoSA) in celebrating Electronic Records Day on October 10, 2014. Now in its third year, E-records Day is an opportunity to share information about what you are doing to manage your state's digital resources and to enlist help in preserving electronic records. This day is designed to raise
- [Scanning Feasibility Tool](https://ohioerc.org/?p=1181) - The OhioERC is proud to promote its latest tool to assist in the managing of public sector agency records. While today the majority of our records are born digital, many public sector agencies are still pressed with issues of storage, retrieval, and management of growing or displaced physical, paper-based records in their possession. A possible
- [August Meeting Minutes Available](https://ohioerc.org/?p=850) - The 3rd Quarter Meeting Minutes are now available @ OhioERC August 6th Minutes
- [Minutes Available](https://ohioerc.org/?p=941) - The Minutes are available for the October 15, 2014 and January 14, 2015 meetings on the Meetings page.
- [Minutes Available for April 2015 Meeting](https://ohioerc.org/?p=1001) - The Minutes are available for the April 15, 2015 meetings on the Meetings page.
- [2016 Meeting Dates Set](https://ohioerc.org/?p=1057) - The OhioERC has set its meeting dates for 2015: Wednesday, January 13, 2016 Wednesday, April 13, 2016 Wednesday, July 6, 2016 Wednesday, October 12, 2016 All meetings run from 12:30 - 3:30pm and are held in the 3rd Floor Classroom at the Ohio History Center, 800 E. 17th Ave. Columbus, OH 43211; 614. 297.2300
- [Workshop: Your Seat at the Purchasing Table:  A Records Management Point of View](https://ohioerc.org/?p=1007) - Are you considering purchasing a records management system? Do you have questions about the procurement process from a records management perspective? If so, the Ohio Electronic Records Committee (OhioERC.org) in collaboration with OHRAB and funding by the National Historical Publications & Records Commission (NHPRC) encourages you to consider attending a FREE half-day seminar this fall.
- [Fall OhioERC Meeting Cancelled in Favor of Workshop on 10/28](https://ohioerc.org/?p=1015) - The typical fall quarter meeting of the OhioERC has been cancelled this year in favor of the "Your Seat at the Purchasing Table: A Records Management Point of View" workshop on October 28.
- [Student Travel Scholarships for "Your Seat at the Purchasing Table:  A Records Management Point of View" Workshop](https://ohioerc.org/?p=1010) - Travel Scholarships: Travel scholarships are being offered for graduate students enrolled in Ohio Public History or Library Science programs for the October 28th "Your Seat at the Purchasing Table: A Records Management Point of View" Workshop. The scholarships are based on round-trip mileage from the university and will be awarded at a rate of $0.40
- [Agenda April 15, 2015 Meeting](https://ohioerc.org/?p=934) - Approval of Minutes [Bradshaw] Membership Committee Report [Shulman] Feedback on reporting tool Spring Seminar [Fred/Darren/Nathan] OHRAB Grant Application update Programming committee Dates/Location Speakers/Program Subcommittee Reports and Action Items Total Cost of Ownership [Owens] Electronic Records Management State Archives Update Google Analytics update [Carney] Legislation update [if there are any] Other new business from the floor/Sub-committee
- [Agenda January 14, 2015 Meeting](https://ohioerc.org/?p=888) - Approval of Minutes [Bradshaw] Membership Committee Report [Shulman] New Members Results of time survey Executive Board Elections [Swift] Vice Chair (Chair Elect) Secretary Spring Seminar [Fred/Pari/Darren] OHRAB Grant Application update Programming committee Dates/Location Refine topic Subcommittee Reports and Action Items RFP Tip Sheet and tool [Tansey/Noonan] Total Cost of Ownership [Owens] Electronic Records Management Update
- [2015 Meeting Dates Set](https://ohioerc.org/?p=865) - The OhioERC has set its meeting dates for 2015: Wednesday, January 14, 2015 Wednesday, April 15, 2015 Wednesday, July 15, 2015 Wednesday, October 14, 2015 All meetings run from 12:30 - 3:30pm and are held at the Ohio History Center, 800 E. 17th Ave. Columbus, OH 43211; 614. 297.2300
- [Guest Speaker Nancy Flynn to talk about Mobile Devices: Risks, Records and Compliance](https://ohioerc.org/?p=824) - Mobile Device Risks, Records & Compliance Rules: Managing Your Agency’s BYOD & COPE Policies Employees increasingly are using smartphones, tablets, and other mobile devices to conduct government agency and personal business. Some use personal, unsecured smartphones to conduct government business. Others use agency-owned phones to hold private, nonbusiness-related conversations. Either way, mobile device use increases

## Pages

- [Who Should Be at the Table?](https://ohioerc.org/?page_id=3075) - Tips for _Who Should be at the Table_2026 RevisionDownload
- [Recordkeeping Systems Procurement](https://ohioerc.org/?page_id=3063) - Recordkeeping System Procurement_2026 RevisionDownload
- [Online Training Module- File Naming Conventions](https://ohioerc.org/?page_id=3207) - In an era of digital overload, where individuals and organizations generate thousands of documents, images, and datasets, effective file management is not merely a convenience—it is a necessity. A file naming convention is a consistent, standardized framework for naming digital files, acting as a structural backbone for data organization. By adopting a systematic approach, users
- [Meeting Minutes](https://ohioerc.org/?page_id=173)
- [Standing Committees](https://ohioerc.org/?page_id=166) - The OhioERC has two standing Committees the Executive Committee and the Membership Committee. In addition, other committees are formed as needed to develop and revise guidelines and resources. Executive Committee The Executive Committee consists of the Chair, Vice Chair and Secretary of the OhioERC, the State Archivist, (who may or may not be an elected
- [Presentation- Electronic Records Day: Here Today, Gone Tomorrow](https://ohioerc.org/?page_id=3199) - On October 10, 2022, the Ohio Electronic Records Committee partnered with Miami University, the Greene County Records Center and Archives, and Preservica to host a free webinar to commemorate Electronic Records Day. Here Today, Gone Tomorrow Government information ecosystems are complex and dynamic while recordkeeping obligations are long-standing and robust. Public sector institutions at all
- [Webinar- Remote Work and Records Management](https://ohioerc.org/?page_id=3195) - Records management and educating your offices about record retention requirements is more important than ever when considering the management of organizational records in a remote work setting. In our Fall 2022 webinar “Shifting to a Remote Workplace: Records Management Best Practices and Lessons Learned While Working from Home”, learn about records management program implications and
- [Webinar- Document Management and Digital Preservation Systems](https://ohioerc.org/?page_id=3193) - On October 10, 2022, the Ohio Electronic Records Committee partnered with Miami University, the Greene County Records Center and Archives, and Preservica to host a free webinar to commemorate Electronic Records Day entitled “Here Today, Gone Tomorrow”. Government information ecosystems are complex and dynamic while recordkeeping obligations are long-standing and robust. Public sector institutions at
- [Online Training Module- Social Media Management](https://ohioerc.org/?page_id=3191) - Government entities are increasing their use of social media to provide improved services, enable citizen interaction, and increase overall transparency in government. Social media sites, such as Facebook and Twitter, provide governments with the ability to explore new ways of working and shifting communication patterns. Because these sites are available to government offices and citizens
- [Online Training Module- Email Management](https://ohioerc.org/?page_id=3189) - Email’s dual purpose of communication and record creation/keeping has created ambiguities with the status of email messages as records. The management of email systems touches on nearly all functions for which a government agency is dependent on record keeping, such as privacy, administration, vital records management, security, auditing, access, and archives. The need to manage
- [Hybrid Microfilm Guidelines](https://ohioerc.org/?page_id=532) - OERC-hybrid-microfilm-20080915-1Download
- [Hybrid Microfilm Tip Sheet](https://ohioerc.org/?page_id=3121) - OhioERC-TS-hybrid-microfilm1Download
- [Databases as Public Records Guideline](https://ohioerc.org/?page_id=3154) - 20260113_Databases as a Public RecordDownload
- [Database Records Retention and Disposition- Tip Sheet](https://ohioerc.org/?page_id=3104) - OhioERC-TS-Database-Records-Retention-2023-(formatted-final)Download
- [Databases as Public Records](https://ohioerc.org/?page_id=526) - 20260113_Databases as a Public RecordDownload
- [Tip Sheet- Database Records Retention and Disposition](https://ohioerc.org/?page_id=3150) - OhioERC-TS-Database-Records-Retention-2023-formatted-final-1Download
- [Email Management for Users](https://ohioerc.org/?page_id=3130) - EmailManagementForUsersDownload
- [Email Management for IT Managers](https://ohioerc.org/?page_id=3127) - email tipsheet for ITDownload
- [Tips for Cloud Computing](https://ohioerc.org/?page_id=3124) - Cloud Computing Tip SheetDownload
- [Determining the Need for a Digital Preservation System](https://ohioerc.org/?page_id=3118) - Determining-the-need-for-a-digital-preservation-system-tipsheetDownload
- [Document Management Systems vs. Digital Preservation Systems](https://ohioerc.org/?page_id=3114) - Management vs Preservation tipsheet 07152020Download
- [Tips for Document Imaging](https://ohioerc.org/?page_id=3111) - Tips for Document Imaging_2011Download
- [Online Conference Platform Records](https://ohioerc.org/?page_id=3108) - OhioERC Online Conference Platform Records Revised (002)Download
- [Electronic Recordkeeping System Checklist](https://ohioerc.org/?page_id=3079) - Electronic Recordkeeping System ChecklistDownload
- [Unique Characteristics of Electronic Records](https://ohioerc.org/?page_id=3077) - Tip Sheet: Unique Characteristics of Electronic RecordsDownload
- [Records Management's Role in E-Discovery](https://ohioerc.org/?page_id=3073) - Tip Sheet: Records Management's Role in E-DiscoveryDownload
- [General Electronic Records Management](https://ohioerc.org/?page_id=171) - Since 1998 the OhioERC has been developing and providing guidance for the management of Ohio's state and local electronic records. These have been established in a series of guidelines and corresponding tip sheets. This publication is about maintaining accountability and preserving important historical records in the electronic age. It is designed to provide guidance to
- [Case for Managing Electronic Records](https://ohioerc.org/?page_id=3056) - Tip_Sheet_-_The_Case_for_Managing_Electronic_RecordsDownload
- [Document Management Systems vs. Digital Preservation Systems](https://ohioerc.org/?page_id=3050) - Management vs Preservation tipsheet 07152020Download Document Management Systems vs. Digital Preservation Systems Introduction In the realm of information management, organizations often face the challenge of choosing between Document Management Systems (DMS) and Digital Preservation Systems (DPS). While both serve to handle digital content, their objectives, functionalities, and long-term strategies differ significantly. Purpose and Focus Document
- [Members](https://ohioerc.org/?page_id=356)
- [Document Management and Digital Preservation Systems Training Module](https://ohioerc.org/?page_id=3015) - Electronic Records: Here Today, Gone Tomorrow (2022) On October 10, 2022, the Ohio Electronic Records Committee partnered with Miami University, the Greene County Records Center and Archives, and Preservica to host a free webinar to commemorate Electronic Records Day entitled “Here Today, Gone Tomorrow”. Government information ecosystems are complex and dynamic while recordkeeping obligations are
- [Remote Work and Records Management Training Module](https://ohioerc.org/?page_id=3012) - Shifting to a Remote Workplace: Records Management Best Practices and Lessons Learned While Working From Home (2022) Records management and educating your offices about record retention requirements is more important than ever when considering the management of organizational records in a remote work setting. In our Fall 2022 webinar “Shifting to a Remote Workplace: Records
- [Social Media and Records Management Training Module](https://ohioerc.org/?page_id=3020) - Social Media: The Records Management Challenge Government entities are increasing their use of social media to provide improved services, enable citizen interaction, and increase overall transparency in government. Social media sites, such as Facebook and Twitter, provide governments with the ability to explore new ways of working and shifting communication patterns. Because these sites are
- [Email Management Training Modules](https://ohioerc.org/?page_id=3018) - Email’s dual purpose of communication and record creation/keeping has created ambiguities with the status of email messages as records. The management of email systems touches on nearly all functions for which a government agency is dependent on record keeping, such as privacy, administration, vital records management, security, auditing, access, and archives. The need to manage
- [Social Media](https://ohioerc.org/?page_id=538) - Purpose Introduction I. What is Social Media? II. Why is Social Media important to Government? III. How do we use social media? IV. How do we manage social media? ONLINE TRAINING MODULE for Social Media: The Records Management Challenge Register for free at http://go.osu.edu/ohioerc-socialmedia. Click HERE for more details. Purpose As society shifts from traditional methods of
- [OhioERC Constituency Survey](https://ohioerc.org/?page_id=2979)
- [Tip Sheets](https://ohioerc.org/?page_id=248) - NEW! Download ⇒ Determining the Need for a Digital Preservation System (2024 - PDF) NEW! Download ⇒ Database Records Retention and Disposal (2023 – PDF) Download ⇒ Online Conference Platform Records (2021 - PDF) Download ⇒ Document Management Systems vs. Digital Preservation Systems (2020 – PDF) Download ⇒ Text Messaging Retention (2020 – PDF) Download ⇒ Case for Managing Electronic
- [Email](https://ohioerc.org/?page_id=534) - The intent of these guidelines is to provide and explain requirements, guidelines and best practices for electronic mail (e-mail) messages that meet the criteria for records as defined by the Ohio Revised Code. These guidelines have a two-fold purpose. First, they are intended to assist state agency employees in complying in their use of e-mail
- [Document Imaging](https://ohioerc.org/?page_id=530) - The intent of these guidelines is to provide and explain requirements, guidelines and best practices for digital document imaging projects that meet the criteria for records as defined by the Ohio Revised Code. Download⇒ Guidelines for Digital Imaging of Public Records (2010 - PDF) Download Tip Sheet⇒ Tips for Document Imaging (2011 - PDF) Download⇒ Digital
- [Digital Preservation](https://ohioerc.org/?page_id=1377) - LIBRARY OF CONGRESS: Sustainability Factors for Digital Formats Digital Preservation.gov NATIONAL DIGITAL STEWARDSHIP ALLIANCE: Levels of Digital Preservation NATIONAL ARCHIVES OF THE UK: DROID File Profiling Tool HARVARD UNIVERSITY: File Information Tool Set (FITS) DIGIPRES: Preserving Digital Objects with Restricted Resources (POWRR) Community Owned Digital Preservation Tool Registry (COPTR) NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA):
- [Document Imaging Policies & Guidelines](https://ohioerc.org/?page_id=414) - The following links to non-OhioERC document imaging and conversion policies, projects, and resources are provided for the benefit of visitors. No particular endorsement of these sites is intended or implied. Federal States International Federal Library of Congress: Standards Related to Digital Imaging of Pictorial Materials Recommendations for the Evaluation of Digital Images Produced from Photographic, Microphotographic, and
- [My Calendar](https://ohioerc.org/?page_id=2783) - [my_calendar id="my-calendar"]
- [General Administrative Electronic Records Schedules](https://ohioerc.org/?page_id=169) - FederalStatesOther Federal FAA: Administrative Records (1974)Internal Revenue Service: Internal Revenue Manual - Part 1. Organization, Finance, and Management,Chapter 15. Records and Information Management, Section 1. The Records and Information Management Program (2013)NARA: General Records Schedules (GRS) Transmittal 23 (2014)NASA: Records Retention Schedules (2009) States Arkansas: General Records Retention Schedule (2006)California: Electronic Records Guide Book (2018)Colorado: Municipal Information Technology and Communications System Records (2011) State
- [Information Governance](https://ohioerc.org/?page_id=1878) - Recently, the concept of an “Information Governance (IG)” program has grown within the records and information management professions. While there has been many interpretations on what this means and involves, records and information managers need to be prepared to implement and become involved in such programs. An IG program helps manage risk with information while
- [Electronic Records Case Law](https://ohioerc.org/?page_id=417) - The following links to non-OhioERC documentation regarding case law pertaining to electronic records are provided for the benefit of visitors. No particular endorsement of these sites is intended or implied, nor should this be construed as legal advice. E-Discovery Open Meetings Act Social Media Value of RIM Email Management E-Discovery Fasteners for Retail v. DeJohn (Ohio,
- [test- poll3](https://ohioerc.org/?page_id=2671)
- [Online Training Module Development](https://ohioerc.org/?page_id=1646) - Charge: To determine feasibility, investigate tools/applications, and develop instructional online training modules for the OhioERC and its cohorts. MODULES IN DEVELOPMENT None currently AVAILABLE MODULES Email Management Series Online Training Module (2022) Access the training modules for free at the links below: Part One: Email As A Record- https://www.screencast.com/t/yVTloreDNJh9 Part Two: Email Clean-up Strategies-https://www.screencast.com/t/XVhcak84 Part Three: Email
- [test poll2](https://ohioerc.org/?page_id=2530)
- [poll test](https://ohioerc.org/?page_id=2537) - please participate in our test poll
- [ERC test poll](https://ohioerc.org/?page_id=2513) - please participate in our test poll
- [Social Media Policies & Guidelines](https://ohioerc.org/?page_id=183) - The following links to non-OhioERC electronic records policies, projects, and resources are provided for the benefit of visitors. No particular endorsement of these sites is intended or implied. OhioFederalStatesLocal GovernmentsInternationalOther Ohio Counties Cuyahoga County: Social Media Policy Hospitals Cleveland Clinic: Social Media Policy The Ohio State University Medical Center: Social Media Policy Municipalities City of Montgomery: Social
- [Blockchain Technology](https://ohioerc.org/?page_id=1948) - As a technology, blockchain, or distributed ledgers, have been around for over a decade, but it is only recently that blockchain uses beyond cryptocurrencies have been contemplated. Now, however, Ohio state and local governments are taking an interest in blockchain and how the technology might be leveraged within the public sector. Legislators are proposing changes
- [Inactive](https://ohioerc.org/?page_id=465) - The following are historically significant, but inactive subcommittees: Bylaws (2004) Bylaws Revision (2011) Cloud Computing (2011) Communications (2005) Databases as Public Records (2002) Digital Document Imaging (1999) Digital Imaging Guidelines Revision (2003) Document Review (2005) Electronic Publications (1999) Electronic Records Management (2000, 2013) E-mail (1999, 2018) File Management (2000) General Schedule for Administrative Electronic Records
- [Bylaws](https://ohioerc.org/?page_id=1805) - Bylaws Committee (2004) Charge: Propose a set of bylaws for the ERC. The goal of the Electronic Records Committee (ERC) is to draft policy and guidelines for the creation, maintenance, long term preservation of and access to electronic records created by Ohio's state government. The bylaws are intended to provide some organizational structure for the ERC,
- [Information Governance](https://ohioerc.org/?page_id=1322) - Charge: To gather and review available information on topic of Information Governance to determine what resources we may wish to develop and/or provide through Ohio ERC, such as guidelines, tip sheets, summaries, or links to external sites. Members: Nathan Owens, ChairPari SwiftChris WydmanDarren Shulman Information Governance Guideline
- [Information Governance](https://ohioerc.org/?page_id=1633) - Charge: To gather and review available information on topic of Information Governance to determine what resources we may wish to develop and/or provide through Ohio ERC, such as guidelines, tip sheets, summaries, or links to external sites. Members: Nathan Owens, Chair Pari Swift Chris Wydman Darren Shulman Information Governance Guideline
- [Web Content](https://ohioerc.org/?page_id=536) - The intent of these guidelines is to raise awareness of and provide and explain the currently available requirements, guidelines and best practices for managing and preserving web resources that meet the criteria for records as defined by the Ohio Revised Code. These guidelines have a two-fold purpose. First, they are intended to assist state agency
- [Tools](https://ohioerc.org/?page_id=1384) - OPEN OFFICE SUITES: LibreOffice Apache Open Office TEXT READERS: Notepad++ VLC Media Player METADATA TOOLS: Bag-It Exact File APPreserve
- [Cloud Computing Committee notes](https://ohioerc.org/?page_id=1481) - Benefits of using cloud computing for management of public records. (Limited to positives – simple bullet points) (Angie) cost savings Potentially quicker deployment time (depending upon the service you are seeking) Ability of agency staff to focus on other mission critical tasks Remote access from anywhere, anytime Potential increase in productivity Access to lower cost
- ["To Scan or Not to Scan" workshop handouts](https://ohioerc.org/?page_id=1399) - Scanning Feasibility Presentation (With Notes)
- [Technical Registries](https://ohioerc.org/?page_id=1366) - LIBRARY OF CONGRESS: Sustainability of Digital Formats NATIONAL ARCHIVES OF THE UK: PRONOM Technical Registry
- [Cloud Computing Committee](https://ohioerc.org/?page_id=165) - Brainstorming Ideas Committee began work in the fall of 2011, and currently has suspended activity based on the complete overhaul of guidelines that is underway. It has completed a tip sheet: Download Tip Sheet⇒ Cloud Computing Benefits of using cloud computing for management of public records. (Limited to positives - simple bullet points) (Angie) cost
- [Administrative Procedures](https://ohioerc.org/?page_id=368) - (PDF Version) Purpose The Ohio Electronic Records Committee (OhioERC) is a voluntary committee with no institutionalized, continuing support except that provided by the agencies and organizations employing its members. It has no budgetary resources except occasional grants for special projects. OhioERC projects often compete with regular job responsibilities for the time and attention of committee
- [About OhioERC](https://ohioerc.org/?page_id=330) - Mission The Ohio Electronic Records Committee identifies best practices and develops resources concerning the creation, maintenance, long-term preservation, and access to the electronic records of Ohio’s public entities. The Committee advocates for implementation of, and educates its constituencies regarding, these best practices. Approved 6/6/2011 The History... Electronic records present unique challenges for archivists and records
- [Bylaws](https://ohioerc.org/?page_id=164) - Effective: August 28, 2013 - Present (PDF version) Article I - Name The name of the organization shall be the "Ohio Electronic Records Committee" (hereafter "OhioERC"). Article II - Purpose The Ohio Electronic Records Committee identifies best practices and develops resources concerning the creation, maintenance, long-term preservation, and access to the electronic records of Ohio’s
- [Membership](https://ohioerc.org/?page_id=174) - Membership Committee Membership Process Membership Committee Purpose The purpose of the membership committee is to review applications for membership to the OhioERC and to generate interest in membership. In addition, the Membership Committee: tracks the attendance of current members and notifies the Executive Committee of any members that fail to attend or send a
- [Trustworthy Information System Handbook](https://ohioerc.org/?page_id=181) - The Ohio Trustworthy Information Systems Handbook can help information systems developers, policy makers, and current and future system users to be confident that information systems can ensure accountability to elected officials and citizens by creating reliable, authentic and accessible information and records. The Handbook provides tools so you can: Understand why trustworthy information systems are important Apply

## Categories

- [Uncategorized](https://ohioerc.org/?cat=1)
- [Meetings](https://ohioerc.org/?cat=3)
- [Guidelines](https://ohioerc.org/?cat=5)
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- [Resources](https://ohioerc.org/?cat=7)
- [Announcements](https://ohioerc.org/?cat=8)
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- [Job Posting](https://ohioerc.org/?cat=14)
- [Training](https://ohioerc.org/?cat=33)
- [Industry articles](https://ohioerc.org/?cat=59)

## Tags

- [digital preservation](https://ohioerc.org/?tag=digital-preservation)
- [Information Governance](https://ohioerc.org/?tag=information-governance)
- [Social Media](https://ohioerc.org/?tag=social-media)
- [Training](https://ohioerc.org/?tag=training)
- [Text Messaging](https://ohioerc.org/?tag=text-messaging)
- [Records Retention](https://ohioerc.org/?tag=records-retention)
- [Email Management](https://ohioerc.org/?tag=email-management)
- [Storage](https://ohioerc.org/?tag=storage)
- [Electronic Storage](https://ohioerc.org/?tag=electronic-storage)
- [Blockchain](https://ohioerc.org/?tag=blockchain)
- [Public Records](https://ohioerc.org/?tag=public-records)
- [Voice Messaging](https://ohioerc.org/?tag=voice-messaging)
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- [Professional Associations](https://ohioerc.org/?tag=professional-associations)
- [membership](https://ohioerc.org/?tag=membership)
- [Remote Work](https://ohioerc.org/?tag=remote-work)
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- [Records Management](https://ohioerc.org/?tag=records-management)
- [Document Management Systems](https://ohioerc.org/?tag=document-management-systems)
- [Digital Preservation Systems](https://ohioerc.org/?tag=digital-preservation-systems)
- [Internet of Things](https://ohioerc.org/?tag=internet-of-things)
- [Robotic Process Automation](https://ohioerc.org/?tag=robotic-process-automation)
- [Machine Learning](https://ohioerc.org/?tag=machine-learning)
- [Artificial Intelligence](https://ohioerc.org/?tag=artificial-intelligence)
- [National Archives and Records Administration](https://ohioerc.org/?tag=national-archives-and-records-administration)
- [NAGARA](https://ohioerc.org/?tag=nagara)
- [electronic records](https://ohioerc.org/?tag=electronic-records)
- [Annual Conference](https://ohioerc.org/?tag=annual-conference)
- [Workshop](https://ohioerc.org/?tag=workshop)
- [data](https://ohioerc.org/?tag=data)
- [information systems](https://ohioerc.org/?tag=information-systems)
- [data security](https://ohioerc.org/?tag=data-security)
- [microfilm](https://ohioerc.org/?tag=microfilm)
- [digitization](https://ohioerc.org/?tag=digitization)
- [data privacy](https://ohioerc.org/?tag=data-privacy)
- [Disaster Recovery](https://ohioerc.org/?tag=disaster-recovery)
- [Business Continuity](https://ohioerc.org/?tag=business-continuity)
- [Data Maps](https://ohioerc.org/?tag=data-maps)
- [COOP Plan](https://ohioerc.org/?tag=coop-plan)
- [File Format](https://ohioerc.org/?tag=file-format)
- [ADA Compliance](https://ohioerc.org/?tag=ada-compliance)
- [Americans with Disabilities Act](https://ohioerc.org/?tag=americans-with-disabilities-act)
- [Digital Accessibility](https://ohioerc.org/?tag=digital-accessibility)
- [Web Accessibility](https://ohioerc.org/?tag=web-accessibility)
- [Guidelines](https://ohioerc.org/?tag=guidelines)
- [standards](https://ohioerc.org/?tag=standards)
- [policies](https://ohioerc.org/?tag=policies)
- [Security](https://ohioerc.org/?tag=security)
- [metadata standards](https://ohioerc.org/?tag=metadata-standards)
- [Ephemeral Apps](https://ohioerc.org/?tag=ephemeral-apps)
- [Auto Deletion](https://ohioerc.org/?tag=auto-deletion)
- [Sunshine Laws](https://ohioerc.org/?tag=sunshine-laws)