Staying on top of records management and compliance requirements can be challenging as technology and regulations continue to evolve. Below are two important updates from OhioERC to help you stay organized and informed:
1. NEW OhioERC Online Training Module – File Naming Conventions.
In an era of digital overload, individuals and organizations are generating thousands of documents, images and datasets every day. Without a clear system in place, finding the right file can quickly turn into a frustrating and time-consuming task.
A file naming convention provides a standardized framework that can help bring structure and consistency to your digital environment. To support this effort, OhioERC has developed a short, practical online training module designed to help you take control of your electronic files. The module walks you through templates, strategies and best practices you can start using immediately.
Access the module here: https://app.screencast.com/D1kPDDy4eM4ma.
2. DOJ extends web accessibility compliance deadlines.
The U.S. Department of Justice has issued an interim rule extending the compliance deadlines for ADA website and mobile app accessibility requirements for state and local governments. Jurisdictions with populations of 50,000 or more now have until April 26, 2027, while smaller jurisdictions have until April 26, 2028 to comply. The interim rule appears in the Federal Register and is effective April 20, 2026.
As a reminder, OhioERC has previously covered the ADA Title II Web and Mobile Application Accessibility Rule (see here and here). Other than extending the compliance deadlines, the interim rule does not alter any other provisions of the 2024 final rule.
Training
Celebrate the Season with a Fresh Start: Clean Up Your Records with OhioERC Trainings!
As we wrap up the year and prepare for a fresh start, why not give yourself the gift of organization? The Ohio Electronic Records Committee (OhioERC) invites you to ring in the New Year with a cleaner, more efficient records management system—starting with our free online trainings!
Here’s what’s under the tree for you:
- Shifting to a Remote Workplace: Records Management Best Practices and Lessons Learned While Working from Home
Cozy up with this recorded webinar and learn how to keep your records in order while working remotely. Discover key lessons learned and practical tips for managing records from home. - “Here Today, Gone Tomorrow”
Don’t let your digital records disappear like holiday cookies! This webinar explores the difference between document management and digital preservation systems, offers workflows for long-term preservation, and features a real-world case study from a county implementation. - Email Management Series: Online Training Module
Start the year with a clean inbox! This series covers public record considerations, cleanup strategies, filing and organizing tips, and how to manage email effectively in Microsoft 365 Outlook. - Social Media: The Records Management Challenge Online Training Module
Tidy up your digital presence! Learn how to manage social media records, handle citizen interactions, and navigate the challenges of capturing and disposing of social content.
Whether you’re making resolutions or just cleaning up before the ball drops, these trainings are a perfect way to prepare your records for the year ahead. Let’s make 2026 your most organized year yet!
Audience Survey
The Ohio Electronic Records Committee offers a variety of educational resources and free online training sessions designed specifically for public officials, public agencies, and their staff.
These resources are free, informative, and available anytime. They’re ideal for both new and experienced officials who want to ensure their electronic record strategies align with legal and professional standards.