AI helping Archives and Researchers

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Another example of how artificial intelligence (AI) is impacting archives and records programs in government, a Maryland Today article reports on a research project by the University of Maryland and the National Archives and Records Administration (NARA) to see how AI could comb through 10 billion pages of documents to reduce wait time for researchers. The project team is finding that AI can help predict the content of undigitized records based on the organization of a collection as well as use camera software system that will collect information on undigitized collections as researchers look at them; literally “looking over their shoulders…as they work”. You can go here to read the article.

NARA is also developing a strategic plan for how it will use AI responsibly to improve access and navigation of the federal agency’s collections. You can read more about this plan as well as upcoming projects by NARA here.

The OhioERC is starting to explore creating some guidance on AI technology and how it will impact our records management responsibilities in Ohio government, so keep a look out at our blog posts when we have those resources available. You can always subscribe to our blog by entering your email in the “Follow The Ohio Electronic Records Committee blog!” sign up on the OhioERC homepage.

Tip Sheet: Does Your Agency Need a Digital Preservation System?

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Public and private institutions are facing the mounting challenges of preserving their institution’s digital records. A digital preservation system for the growing number of long=term or permanent digital records may be a necessary step for many of these institutions. The Ohio Electronic Records Committee has created an informational tip sheet to guide agencies on how to start thinking about preserving their digital records. Check it out here: Determining the Need for a Digital Preservation System

Opinion: Public records data must be off-limits for AI

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An interesting opinion piece from The Hill, discussing AI data collection of public records and potential ramifications. While the Ohio Electronic Records Committee is primarily focused on Ohio news and resources regarding the management of electronic records in our state and local agencies, this article highlights important considerations regarding AI impacts that affect all government agencies as custodians of public records and how they might be used: “There are many compelling reasons for public records to be off-limits from AI systems. Lawmakers must consider them and act soon before the practice can unleash havoc.” To read the full article:

Public Records Data must be off-limits for AI