Ohio Electronic Records Committee - ...identifying best practices and developing resources concerning the creation, maintenance, long-term preservation, and access to the electronic records of Ohio’s public entities.

Celebrate the Season with a Fresh Start: Clean Up Your Records with OhioERC Trainings!

December 17, 2025 by Fred Previts

As we wrap up the year and prepare for a fresh start, why not give yourself the gift of organization? The Ohio Electronic Records Committee (OhioERC) invites you to ring in the New Year with a cleaner, more efficient records management system—starting with our free online trainings!

Here’s what’s under the tree for you:

Shifting to a Remote Workplace: Records Management Best Practices and Lessons Learned While Working from Home
Cozy up with this recorded webinar and learn how to keep your records in order while working remotely. Discover key lessons learned and practical tips for managing records from home.
“Here Today, Gone Tomorrow”
Don’t let your digital records disappear like holiday cookies! This webinar explores the difference between document management and digital preservation systems, offers workflows for long-term preservation, and features a real-world case study from a county implementation.
Email Management Series: Online Training Module
Start the year with a clean inbox! This series covers public record considerations, cleanup strategies, filing and organizing tips, and how to manage email effectively in Microsoft 365 Outlook.
Social Media: The Records Management Challenge Online Training Module
Tidy up your digital presence! Learn how to manage social media records, handle citizen interactions, and navigate the challenges of capturing and disposing of social content.

Whether you’re making resolutions or just cleaning up before the ball drops, these trainings are a perfect way to prepare your records for the year ahead. Let’s make 2026 your most organized year yet!

Americans with Disabilities Act Title II Web and Mobile Application Accessibility Rule

November 26, 2025 by Fred Previts

Today many government entities offer a variety of services online through websites and mobile apps. This can include ordering a dog license, watching a council meeting, or requesting a trash pickup. While these online services are a convenience for both the government and its citizens, it is important that all citizens are able to use them.

For example, if your website has images, is there “alt text” that can share the meaning of the image to people who are blind and use screen readers?

How is the color contrast and text size on your website or app?

If you have video and audio recordings, do they have captions and/or transcripts?

To ensure that people with disabilities can access the services provided by state and local government websites and mobile apps, in April 2024 the U.S. Department of Justice published the Americans with Disabilities Act Title II Web and Mobile Application Accessibility Rule. This rule specifies the technical requirements that state and local governments must follow for their websites and apps. It also establishes timelines for complying with the requirements:

State or local governments with a population of 50,000 or more persons: Compliance deadline: April 24, 2026
State or local governments with a population of 0 to 49,999 persons: Compliance deadline: April 26, 2027

More information is available on the American with Disabilities Act (ADA) website https://www.ada.gov/resources/web-rule-first-steps/. Also, watch the Ohio Electronic Records Committee’s blog for additional posts about the rule.

Celebrate Electronic Records Day October 10!

October 7, 2025October 7, 2025 by Fred Previts

Please join the Council of State Archivists to celebrate Electronic Records Day October 10. Electronic Records Day is an opportunity to raise awareness among government agencies, related professional organizations, the general public and other stakeholders about the crucial role electronic records play in our world and the need to manage and preserve them. More information and resources are available at the Council of State Archivists’ website. Also, when looking for resources to share with stakeholders, don’t forget about the OhioERC’s tip sheets!