New Tip Sheet on Text Messaging Retention Available!

The Ohio Electronic Records Committee (OhioERC) has published a new tip sheet: Tips for Text Messaging Retention! These tips highlight the potential records management concerns public offices and officials should consider when using text messaging for government business. The tip sheet includes questions that can help determine if the text is a public record, the risks and liabilities involved with texting, best practices for government offices to implement, and the pros and cons of allowing employees to text on their personal devices versus providing them with government-issued devices. If your government office uses text messaging then you should check this out!

New OhioERC Guideline: Blockchain Basics

As a technology, blockchain, or distributed ledgers, have been around for over a decade, but it is only recently that blockchain uses beyond cryptocurrencies have been contemplated.  Now, however, Ohio state and local governments are taking an interest in blockchain and how the technology might be leveraged within the public sector.  Legislators are proposing changes to the law to allow for the use of blockchain, and technology companies are rapidly getting into the game.  In this fast-paced move toward the adoption of blockchain technology, records managers and archivists cannot afford to not be a part of the crucial conversations because they don’t understand the technology.

The OhioERC Blockchain subcommittee is working toward a number of guidelines to demystify blockchain technology.  We are happy to release our first document, Blockchain Basics!  It is intended to be a high-level description of the most common blockchain concepts and terminology.  The guideline does not attempt to argue for or against the use of blockchain, as there are many variables that come into play. 

Stay tuned over the next year as the subcommittee releases additional guides that:

  • Provide basic level of understanding of blockchain to records managers
  • Outline the advantages, disadvantages, and how those change with public versus private blockchains
  • Outline the role records managers and archivists should play in blockchain projects
  • Who should be at the table during blockchain projects and what should their role(s) entail
  • Use cases for types of records that could benefit from blockchain and types that might be better suited in a different format
  • Identify potential legal implications

Sincerely,

Pari Swift, OhioERC Blockchain Subcommittee Chair

What is Information Governance? New OhioERC Guideline Page Available

Information Governance, also promoted as “the principles”, is an information management framework developed by ARMA International that has generated much discussion over the last several years. Some frequent questions include, “How is IG different from traditional records management?”, “What is it?”, and “Is IG something worth considering for our agency?”. With these questions in mind, the OhioERC has developed a new resource page with information and links to assist our constituents in Ohio public agencies. To learn more about IG and its potential applications, see our new IG page here.