Check out the newest Blockchain Tip Sheet published in the Blockchain Technology Guidelines on the Ohio ERC site. Blockchain Project Conversation Starters is the third tip sheet on Blockchain and serves as a guide to help records managers and archivists surface key recordkeeping and preservation issues when their organization is embarking upon blockchain projects. The document provides an overview of blockchain, general terminology, the life-cycle of records on a blockchain, among other concepts.
Guidelines
Document Management Systems vs. Digital Preservation Systems
In order to determine what type of system fits your needs it is important to understand Document Management Systems and Digital Preservation. Though similar there are differences.
A document management system governs the creation, editing and use of active records for the duration of their retention period. A digital preservation system maintains records after they are no are longer actively used but need to be retained long-term for their historical value. This can also be described as items that are stored.
Both systems connect the user to records, allow the creation, editing and sharing of records and allow the retention and disposal of records per their retention schedules.
Ohio ERC has developed an informational tip sheet to provide further guidance on this topic. CLICK HERE to view this new resource.
Records and Information Management Month: Tips and Guidelines
April is Records and Information Management Month. This April may look and feel very different than what Records Management professionals are used to. Many of us are currently working remotely and there is no better time than now to ensure good record keeping and best practices in your workplace. Here are some things to consider that can promote efficient and effective electronic record keeping in your organization during this time.
- Are people in your organization working from home? Do they know their responsibility regarding managing electronic records? This month would be a great time to review your organization’s shared drive management and electronic records management policies and procedures.
- Is your organization using text messaging to document business activities? Check out ERC’s Tips for Text Messaging Retention for best practices and risks/liabilities of using text messages for government business.
- Have you been communicating more than ever through email? Review our Guidelines for Managing Email to ensure your organization is retaining emails effectively.
- Is your organization communicating and posting via social media to interact with constituents? Check out ERC’s Social Media Resources, including the new online training module, Social Media: The Records Management Challenge (2020) .