In an era of digital overload, where individuals and organizations generate thousands of documents, images, and datasets, effective file management is not merely a convenience—it is a necessity. A file naming convention is a consistent, standardized framework for naming digital files, acting as a structural backbone for data organization. By adopting a systematic approach, users can immediately identify a file’s content, date, and context without needing to open it.
The Ohio Electronic Records Committee has developed a short online module that teaches practical file-naming conventions—including date formats, versioning, and meaningful keywords—so your team can find and trust files quickly. Complete the module to get a ready-to-use naming template and examples you can apply immediately.
Access the training module HERE