The Ohio Electronic Records Committee offers a variety of educational resources and free online training sessions designed specifically for public officials, public agencies, and their staff.
These resources are free, informative, and available anytime. They’re ideal for both new and experienced officials who want to ensure their electronic record strategies align with legal and professional standards.
Summer often brings the opportunity to take on larger, long-term projects that may get sidelined during busier months. For many public entities, this may be the season to focus on digital document imaging. Digital document imaging projects convert paper records into high-quality, searchable digital formats. These projects may free up physical storage space, improve public access to records, enhance disaster recovery planning, streamline retrieval and sharing, and preserve aging or fragile documents. They can range in size from scanning a few file drawers to multi-year, agency-wide digitization efforts.
If you’re planning or considering a document imaging project this summer, OhioERC offers several tools and guidelines to help you, including:
With the tools provided by OhioERC, you don’t have to start from scratch. Visit the OhioERC Document Imaging resources page for the full list of all of OhioERC’s resources in this area.
Facebook announced an update regarding their Live Video storage policy three weeks ago. Beginning on February 19th, any new live broadcasts can be replayed, downloaded or shared from Facebook Pages or profiles for 30 days. After 30 days, these live broadcasts will automatically be removed from Facebook. Any archived live videos older than 30 days will be removed from Facebook after 90 days. Before the deletion of these videos, Facebook will notify you via email and through the Facebook app informing you that you will have 90 days to download or transfer your live broadcast videos.
To ensure that these live video broadcasts are preserved, you will have the opportunity to download the live broadcast videos to your device, transfer them to your cloud storage, or convert them to a new reel. Facebook provides directions on the various ways to do these procedures. Updating Our Facebook Live Video Storage Policy | Meta
According to this announcement, Meta is making these changes to align with their storage policies with industry standards and to help ensure that Meta is providing the most up-to-date live video experiences for all on Facebook.
This is a concern for several reasons:
1. Social media companies control how long these potential records will be available in a social media platform.
2. Potential government agencies that use Facebook Live video broadcasts (especially during the pandemic) could lose records of the office unless they start downloading the videos now. This could result in more electronic records needing to be stored on government servers, which will increase storage space/cost money to preserve.
If you are an entity that uses Facebook live video broadcasts and has a social media archiving software program, i.e., – ArchiveSocial, research if these live broadcasts are being captured and preserved permanently. If you do not have an archiving social media software program that preserves these records, begin a plan on how your entity will start preserving these records incrementally.