In order to determine what type of system fits your needs it is important to understand Document Management Systems and Digital Preservation. Though similar there are differences.
A document management system governs the creation, editing and use of active records for the duration of their retention period. A digital preservation system maintains records after they are no are longer actively used but need to be retained long-term for their historical value. This can also be described as items that are stored.
Both systems connect the user to records, allow the creation, editing and sharing of records and allow the retention and disposal of records per their retention schedules.
Ohio ERC has developed an informational tip sheet to provide further guidance on this topic. CLICK HERE to view this new resource.