ARMA Spring Seminar Mania

by

During the months of April and May, 16 chapters of ARMA International will host a variety of educational sessions for records managers, administrators and other information governance professionals. These FREE sessions will take place virtually on the following topics:

You can register for an individual session by clicking on the hyperlinks above. Visit https://armamilwaukee.org/spring-seminar-mania-2024/ for more information about the series or how to attend!

The Email Management Training Series

by

Do you want to learn about best practices and information on managing emails? The Email Management Training Series is a great tool.

The Ohio Electronic Records Committee provides several virtual training modules on effective strategies for managing electronic records, including our interactive online Email Management Training Series. The training series includes four parts to allow you to focus your training to best fit your needs. The four sections of the training are Email As A Record, Email Clean-up Strategies, Email Filing and Organization, and Microsoft 365 Outlook Email Management. This training was made possible due to grant funding provided by the Ohio Historical Records Advisory Board and the National Historical Publications and Records Commission. Thank you to these organizations for their continued support of the Ohio ERC!
The Email Management Series online training is for use by state and local government officials and employees. The training will take approximately one hour. A Certificate of Completion will be provided for this training series at the end of Part Four.
• Part One: Email As A Record- https://www.screencast.com/t/yVTloreDNJh9
• Part Two: Email Clean-up Strategies-https://www.screencast.com/t/XVhcak84
• Part Three: Email Filing and Organization- https://www.screencast.com/t/FnwCFUlvkDk7
• Part Four: Microsoft 365 Outlook Email Management- https://www.screencast.com/t/3MtU9YtRVmk

National Archives Resources

by

The National Archives and Records Administration (NARA) has released a bulletin for federal agencies on managing records of collaboration platforms, such as Microsoft 365 and Google Workspace.  Collaboration platforms can include a wide range of tools, such as chat, email, and file sharing and project management features that may have records management and retention implications.   The bulletin shares the records management considerations that agencies should keep in mind when using such a platform.  More information is available at https://records-express.blogs.archives.gov/2023/09/29/new-nara-bulletin-on-collaboration-platforms/.

Another resource offered by NARA is its Electronic Records Accessioning Support Tools.  These tools can assist in preparing records for transfer and include Junk File Finder to identify empty folders and backup files and the Funny Filename Finder, a recently added tool which can identify filenames with invalid characters.  These tools are available at https://github.com/usnationalarchives/Electronic-Records-Accessioning-Support-Tools.

Thinking about digitizing your records?  In October NARA released its Digitization Quality Management Guide to assist agencies with their quality control of digitization projects.  The guide is available at https://www.archives.gov/files/records-mgmt/policy/digitization-quality-mgmt-guide.pdf.  If considering a digitization project also don’t forget about the OhioERC’s document imaging guidance!