Information Governance, also promoted as “the principles”, is an information management framework developed by ARMA International that has generated much discussion over the last several years. Some frequent questions include, “How is IG different from traditional records management?”, “What is it?”, and “Is IG something worth considering for our agency?”. With these questions in mind, the OhioERC has developed a new resource page with information and links to assist our constituents in Ohio public agencies. To learn more about IG and its potential applications, see our new IG page here.
Ohio History Connection partners with Preservica to safeguard permanent digital records
Sharing this press release about OHC’s new partnership with Preservica to preserve digital records
For more than 50 years, the Ohio History Connection has worked with
state and local government agencies to preserve the history of Ohio and
its citizens. The state archives and the official memory of Ohio’s
government are recorded through public records, documents and images.
The mission of the Ohio History Connection is to spark discovery of
Ohio’s stories by embracing the present, sharing the past, and
transforming the future. In addition to operating the State Archives,
the organization manages museums and historic sites, along with
exhibits, and events.
“We applaud the Ohio History Connection in advancing its mission to
safeguard long-term state electronic records, as well as providing
citizen access to the rich history of Ohio,” said Mike Quinn, CEO at
Preservica. “We are proud to partner with the Ohio History Connection
and to see Preservica entrusted with a growing number of state archives
across the U.S. We also work closely with the Council of State Archives
(CoSA) and are thrilled that Preservica’s platform has the ability to
serve the needs of the state archives community.”
In addition, the Council of State Archivists (CoSA) and Preservica share a commitment to digital preservation and broad access to government records. Preservica has been a proud corporate sponsor of CoSA since 2015, providing support for the State Electronic Records Initiative (SERI), CoSA’s flagship education and training program. This year, the Council of State Archivists (CoSA) and Preservica are collaborating to conduct survey research that will examine practices and gaps associated with interagency transfer of permanent electronic state government records.
Updated ERC guidelines now available
Greetings! The Ohio Electronic Records Committee would like to announce major updates to our published guidelines for Managing Email, as well our guidelines for Managing Social Media. The Managing Email guidelines were last updated in 2012 and this represents a major effort to update the language in the guidelines, simplify them, and to make them more user-focused for our records management cohorts in public agencies throughout the state. The primary focus of the update to our Social Media guidelines was to remove outdated terminology and to update the various social media definitions to increase accessibility and relevancy in the current social media environment. We will continue to review and revise our existing guidelines, as well as develop new guidelines as needed. If you have questions or comments on the updated guidelines, or recommendations for existing or emerging topics for the Ohio Electronic Records Committee to investigate, please contact us at: [email protected]