The National Archives and Records Administration (NARA) has released a bulletin for federal agencies on managing records of collaboration platforms, such as Microsoft 365 and Google Workspace. Collaboration platforms can include a wide range of tools, such as chat, email, and file sharing and project management features that may have records management and retention implications. The bulletin shares the records management considerations that agencies should keep in mind when using such a platform. More information is available at https://records-express.blogs.archives.gov/2023/09/29/new-nara-bulletin-on-collaboration-platforms/.
Another resource offered by NARA is its Electronic Records Accessioning Support Tools. These tools can assist in preparing records for transfer and include Junk File Finder to identify empty folders and backup files and the Funny Filename Finder, a recently added tool which can identify filenames with invalid characters. These tools are available at https://github.com/usnationalarchives/Electronic-Records-Accessioning-Support-Tools.
Thinking about digitizing your records? In October NARA released its Digitization Quality Management Guide to assist agencies with their quality control of digitization projects. The guide is available at https://www.archives.gov/files/records-mgmt/policy/digitization-quality-mgmt-guide.pdf. If considering a digitization project also don’t forget about the OhioERC’s document imaging guidance!