Document Imaging Policies & Guidelines

The following links to non-OhioERC document imaging and conversion policies, projects, and resources are provided for the benefit of visitors. No particular endorsement of these sites is intended or implied.



Library of Congress: Standards Related to Digital Imaging of Pictorial Materials Recommendations for the Evaluation of Digital Images Produced from Photographic, Microphotographic, and Various Paper Formats

National Archives and Records Administration (NARA):


Alabama: Guidelines for the Use of Digital Imaging Technologies for Long-Term Government Records in Alabama
California: California Digital Library Guidelines for Digital Images v2.(under revision)
Colorado: Colorado State Archives Optical Disk: Policy Statement and Recommended Practices
Illinois: Guidelines for Digital Imaging Projects (University of Illinois at Urbana-Champaign University Library – Digital Imaging and Media Technology Initiative)
Kansas: Kansas Historical Society Digital Imaging Guidelines for State Government Records
Kentucky: Kentucky Department of Library & Archives (KDLA)

Michigan: State of Michigan Department of State

Minnesota: (Minnesota Historical Society)

Missouri: State of Missouri – State Records Commission Guidelines on Digital Imaging Systems (2001)

New Jersey:

New York:

North Carolina: Digital Records Policies and Guidelines
Pennsylvania: Policy and Guidelines for the Retention and Disposition of Original County Records Copied onto Optical Imaging and Data Storage Systems (2002)

South Carolina: Public Records Stored As Digital Images: Policy Statement

  • Texas State Library and Archives Commission Document Imaging
  • Southern Methodist University Central University Libraries Digitization Guidelines and Procedures: Best Practices for Digitization (under revision)

Utah: State of Utah Division of Archives & Records Service

Vermont: Imaging Guideline for All Public Agencies (2008)
Virginia: Digital Imaging Guidelines
Wyoming: Guidelines for Creation and Preservation of Digital Files (2018)


Australia: Australian Photographic Digital Imaging Guidelines