{"id":414,"date":"2014-09-15T19:30:37","date_gmt":"2014-09-15T19:30:37","guid":{"rendered":"http:\/\/ohsweb.ohiohistory.org\/oherc\/?page_id=414"},"modified":"2023-11-21T14:30:33","modified_gmt":"2023-11-21T14:30:33","slug":"document-imaging-policies-guidelines","status":"publish","type":"page","link":"https:\/\/ohioerc.org\/?page_id=414","title":{"rendered":"Document Imaging Policies &#038; Guidelines"},"content":{"rendered":"<p>The following links to non-OhioERC document imaging and conversion\u00a0policies, projects, and resources are provided for the benefit of visitors. No particular endorsement of these sites is intended or implied.<\/p>\n<p><a href=\"#federal\">Federal<\/a><br \/>\n<a href=\"#state\">States<\/a><br \/>\n<a href=\"#international\">International<\/a><\/p>\n<p><a name=\"federal\"><\/a><\/p>\n<hr \/>\n<h2>Federal<\/h2>\n<p><strong>Library of Congress:\u00a0<\/strong><a href=\"http:\/\/www.loc.gov\/rr\/print\/tp\/DigitizationStandardsPictorial.pdf\">Standards Related to Digital Imaging of Pictorial Materials <\/a><a href=\"http:\/\/lcweb2.loc.gov\/ammem\/ipirpt.html\">Recommendations for the Evaluation of Digital Images Produced from Photographic, Microphotographic, and Various Paper Formats<\/a><\/p>\n<p><strong>National Archives and Records Administration (NARA):<\/strong><\/p>\n<ul>\n<li><a href=\"http:\/\/www.archives.gov\/preservation\/technical\/guidelines.html\">Technical Guidelines for Digitizing Archival Materials for Electronic Access<\/a><\/li>\n<li><a href=\"http:\/\/www.archives.gov\/preservation\/technical\/imaging-storage-report.html\">Digital-Imaging and Optical Digital Data Disk Storage Systems: Long-Term Access Strategies for Federal Agencies<\/a><\/li>\n<li><a href=\"https:\/\/www.archives.gov\/files\/records-mgmt\/policy\/digitization-quality-mgmt-guide.pdf\">Digitization Quality Management Guide<\/a><\/li>\n<\/ul>\n<p><a name=\"state\"><\/a><\/p>\n<hr \/>\n<h2>States<\/h2>\n<p><strong>Alabama:\u00a0<\/strong><a href=\"https:\/\/web.archive.org\/web\/20120308125336\/http:\/\/www.archives.state.al.us:80\/ol_pubs\/digital.html\">Guidelines for the Use of Digital Imaging Technologies for Long-Term Government Records in Alabama<\/a><br \/>\n<strong>California:\u00a0California Digital Library Guidelines for Digital Images v2.(under revision)<br \/>\n<strong>Colorado:\u00a0<\/strong><a href=\"http:\/\/www.colorado.gov\/dpa\/doit\/archives\/rm\/rmman\/appndx-d.htm\">Colorado State Archives Optical Disk: Policy Statement and Recommended Practices<\/a><br \/>\n<strong>Illinois:\u00a0<\/strong><a href=\"http:\/\/www.library.illinois.edu\/dcc\/resources\/digitalguidev3.pdf\">Guidelines for Digital Imaging Projects (University of Illinois at Urbana-Champaign University Library \u2013 Digital Imaging and Media Technology Initiative)<\/a><br \/>\n<strong>Kansas:\u00a0<\/strong><a href=\"http:\/\/www.kshs.org\/government\/records\/localgovt\/digitalimagingguidelines.htm\">Kansas Historical Society Digital Imaging Guidelines for State Government Records<\/a><br \/>\n<strong>Kentucky:\u00a0<\/strong>Kentucky Department of Library &amp; Archives (KDLA)<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/silo.tips\/download\/kentucky-department-for-libraries-and-archives-public-records-division\">Ensuring Long Term Accessibility and Usability of Textual Records Stored as Digital Images<\/a>\u00a0(2010)<\/li>\n<li><a href=\"https:\/\/kdla.ky.gov\/records\/Documents\/Microfilming%20and%20Digital%20Imaging%20of%20Public%20Records_November%202021.pdf\">Microfilming and Digital Imaging of Public records: A Procedural Guide<\/a> (2016)<\/li>\n<li><a href=\"http:\/\/kdla.ky.gov\/records\/recmgmtguidance\/Documents\/PM99-1.pdf\">Standards for Conversion of Digital Images to Microfilm Format Policy Memorandum PM 99-1<\/a><\/li>\n<\/ul>\n<p><strong>Michigan:<\/strong> State of Michigan Department of State<\/p>\n<ul>\n<li><a href=\"http:\/\/www.michigan.gov\/documents\/mhc_sa_rules-for-optical-imaging_50171_7.pdf\">Rules for Optical Imaging Systems<\/a><\/li>\n<li><a href=\"http:\/\/www.michigan.gov\/documents\/hal_mhc_rms_st_for_digitizing_125531_7.pdf\">Technical Standards for Capturing Digital Images from Paper or Microfilm<\/a><\/li>\n<\/ul>\n<p><strong>Minnesota:<\/strong> (Minnesota Historical Society)<\/p>\n<ul>\n<li><a href=\"http:\/\/www.mnhs.org\/preserve\/records\/electronicrecords\/docs_pdfs\/erdigitalimaging.pdf\">Digital Imaging<\/a><\/li>\n<li><a href=\"http:\/\/www.mnhs.org\/preserve\/records\/electronicrecords\/docs_pdfs\/erdigitalimagingkey.pdf\">Digital Imaging Key Issues to Consider and Discussion Questions<\/a><\/li>\n<li><a href=\"http:\/\/www.mnhs.org\/preserve\/records\/electronicrecords\/erdigitalimagingres.html\">Digital Imaging, an Annotated List of Resources<\/a><\/li>\n<li><a href=\"http:\/\/www.mnhs.org\/preserve\/records\/electronicrecords\/erdigitalimaging.html#Imaging%20terms\">Imaging Terms<\/a><\/li>\n<\/ul>\n<p><strong>Missouri:<\/strong> State of Missouri \u2013 State Records Commission\u00a0<a href=\"http:\/\/s1.sos.mo.gov\/CMSImages\/RecordsManagement\/records\/recmgmt\/resources\/DIGuidelines.pdf\">Guidelines on Digital Imaging Systems (2001)<\/a><\/p>\n<p><strong>New Jersey:<\/strong><\/p>\n<ul>\n<li><a href=\"http:\/\/www.nj.gov\/treasury\/revenue\/rms\/pdf\/prips-guidelines.pdf\">Image Processing System Guidelines, Department of State, Division of Archives &amp; Records Management (NJDARM)<\/a><\/li>\n<li><a href=\"http:\/\/www.state.nj.us\/treasury\/revenue\/rms\/pdf\/ImageCertificationApplicationInstructions.pdf\">Systems Certification Instructions, Department of Treasury- Records Management Services<\/a><\/li>\n<\/ul>\n<p><strong style=\"font-size: inherit; background-color: initial;\">New York:<\/strong><\/p>\n<ul>\n<li>Cornell University Library\/Research Department\u00a0<a href=\"http:\/\/preservationtutorial.library.cornell.edu\/\">Moving Theory into Practice: Digital Imaging Tutorial<\/a><\/li>\n<li>New York State Archives <a href=\"http:\/\/www.archives.nysed.gov\/common\/archives\/files\/mr_erecords_imgguides.pdf\">Digital Imaging Guidelines<\/a> (2014)<\/li>\n<\/ul>\n<p><strong>North Carolina: <\/strong><a href=\"https:\/\/archives.ncdcr.gov\/government\/digital-records\/digital-records-policies-and-guidelines\">Digital Records Policies and Guidelines<\/a><br \/>\n<strong>Pennsylvania:\u00a0<\/strong><a href=\"http:\/\/www.phmc.state.pa.us\/bah\/county-records\/2002-manual\/2002-County-Records-Manual-Optical-Imaging-Policy.pdf\">Policy and Guidelines for the Retention and Disposition of Original County Records Copied onto Optical Imaging and Data Storage Systems<\/a> (2002)<\/p>\n<p><strong>South Carolina:\u00a0<\/strong><a href=\"http:\/\/dc.statelibrary.sc.gov\/handle\/10827\/7006\">Public Records Stored As Digital Images: <em>Policy Statement<\/em><\/a><br \/>\n<strong>Texas:<\/strong><\/p>\n<ul>\n<li>Texas State Library and Archives Commission\u00a0<a href=\"http:\/\/www.tsl.state.tx.us\/slrm\/recordspubs\/di.html\">Document Imaging<\/a><\/li>\n<li>Southern Methodist University Central University Libraries\u00a0Digitization Guidelines and Procedures: Best Practices for Digitization (under revision)<\/li>\n<\/ul>\n<p><strong>Utah:<\/strong> State of Utah Division of Archives &amp; Records Service<\/p>\n<ul>\n<li><a href=\"http:\/\/archives.utah.gov\/recordsmanagement\/erm\/imaging-systems-guidelines.html\">Imaging Systems Guidelines<\/a><\/li>\n<\/ul>\n<p><strong>Vermont:<\/strong>\u00a0<a href=\"https:\/\/web.archive.org\/web\/20110926003006\/http:\/\/vermont-archives.org\/records\/standards\/pdf\/ImagingGuideline2008.pdf\">Imaging Guideline for All Public Agencies<\/a>\u00a0(2008)<br \/>\n<strong>Virginia:\u00a0<\/strong><a href=\"http:\/\/www.lva.virginia.gov\/agencies\/records\/electronic\/digital_imaging.pdf\">Digital Imaging Guidelines<\/a><br \/>\n<strong>Wyoming:<\/strong>\u00a0<a href=\"file:\/\/\/C:\/Users\/chris\/Downloads\/Archives%20Guidelines%20for%20Creation%20and%20Preservation%20of%20Digital%20Files%202018%20(2).pdf\">Guidelines for Creation and Preservation of Digital Files (2018)<\/a><\/p>\n<p><a name=\"international\"><\/a><\/p>\n<hr \/>\n<h2>International<\/h2>\n<p><strong>Australia:<\/strong>\u00a0<a href=\"http:\/\/www.apdig.com\/\">Australian Photographic Digital Imaging Guidelines<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The following links to non-OhioERC document imaging and conversion\u00a0policies, projects, and resources are provided for the benefit of visitors. No particular endorsement of these sites is intended or implied. Federal States International Federal Library of Congress:\u00a0Standards Related to Digital Imaging of Pictorial Materials Recommendations for the Evaluation of Digital Images Produced from Photographic, Microphotographic, and &#8230; <a title=\"Document Imaging Policies &#038; Guidelines\" class=\"read-more\" href=\"https:\/\/ohioerc.org\/?page_id=414\" aria-label=\"Read more about Document Imaging Policies &#038; Guidelines\">Read more<\/a><\/p>\n","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"om_disable_all_campaigns":false,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"class_list":["post-414","page","type-page","status-publish"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 4.9.9 - aioseo.com -->\n\t<meta name=\"description\" content=\"The following links to non-OhioERC document imaging and conversion policies, projects, and resources are provided for the benefit of visitors. 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