Call for Proposals: Keeping History Alive – Society of Ohio Archivists 2017 Annual Meeting

The 2017 Society of Ohio Archivists’ Annual meeting–Keeping History Alive–will be held Friday, May 19 at the Quest Business and Conference Center, 8405 Pulsar Place, Columbus, OH 43240. Kathleen Williams, Executive Director of the National Historical Publications and Records Commission (NHPRC) will be the Plenary Speaker.

Deadline to submit proposals: Monday, January 9, 2017, 5pm.

The SOA 2017 Program Committee seeks a broad array of creative proposals, sessions and posters, related to archival work today and into the future. All proposal topics are welcome.

Possible ideas include, but are not limited to:

  • Tools for archival discovery, maintenance, and/or marketing
  • Outreach and instruction efforts
  • Student, intern, and volunteer experiences and projects
  • Funding for archival projects or archival facilities
  • Unique collection development ventures
  • Preservation, description, and access to analog, born-digital, or hybrid collections

The Program Committee encourages proposals of panel sessions, student and professional posters, as well as alternative formats such as debate, fish bowl, lightning, mini-workshops, pecha kucha, world café, and other session formats that encourage interaction between presenters and attendees.

The Program Committee also encourages proposals from students*, new professionals*, first time presenters and attendees, as well as individuals from related professions, including those from outside of Ohio.

Proposals must include:

  • Session/Poster title and type
  • Abstract of 250 words describing the session/poster and how it will be of interest to SOA attendees
  • Description of 150 words for the printed program
  • Main contact’s information and any other participants
  • A/V or technology requirements
  • Any additional special needs

Please complete the proposal form by Monday, January 9, 2017, 5pm at https://goo.gl/forms/XDyBD72rhRlraMg73

More meeting details will appear as they develop at http://www.ohioarchivists.org/annual_conference/

Questions? Please contact:

Janet Carleton (carleton@ohio.edu) or Collette McDonough (cmcdonough@kettering.org)

Cochairs, Society of Ohio Archivists Educational Programming Committee

http://www.ohioarchivists.org/educational-programming/


*Separate from the Call for Proposals, SOA is pleased to announce four scholarships available to students (2 awards), and new archival professionals (2 awards) with three years or less experience in the workplace to attend the annual meeting.

The scholarship consists of conference registration (including lunch), a one-year membership to SOA, and a $100 travel stipend. Awardees are required to write about their experience for publication in the Ohio Archivist newsletter.

Applications should include the following information:

  • Applicant’s name, mailing and e-mail address;
  • Students should list their school’s name and academic program;
  • New professionals should list their employer and number of years working within the field;
  • Description about how the meeting will benefit the applicant professionally;
  • Brief description of the applicant’s scholarship and contribution to archives. This will be taken into consideration along with the applicant’s number of years in the field or academic study;
  • Statement of the applicant’s need for financial support to attend the conference;
  • Applications are due by February 15, 2017.

Applications and inquiries can be sent via e-mail or mail to: Devhra BennettJones, Devhra@Lloydlibrary.org, Lloyd Library, 917 Plum St, Cincinnati, OH 45202.

2017 Meeting Dates Set

The OhioERC has set its meeting dates for 2017:

  • Wednesday, January 11, 2017 (Archaeology Classroom)
  • Wednesday, April 12, 2017 (3rd Floor Classroom)
  • Wednesday, July 19, 2017 (3rd Floor Classroom)
  • October: There will be no meeting as a symposium will be held (dates TBD)

All meetings run from 12:30 – 3:30pm and are at the Ohio History Center, 800 E. 17th Ave. Columbus, OH 43211; 614. 297.2300

Scanning Feasibility Tool

The OhioERC is proud to promote its latest tool to assist in the managing of public sector agency records. While today the majority of our records are born digital, many public sector agencies are still pressed with issues of storage, retrieval, and management of growing or displaced physical, paper-based records in their possession. A possible solution for managing these documents is to scan them, thus converting them to digital documents which then can be integrated with born digital documents and enterprise systems.

Public sector agencies using paper in their operations should consider whether the conversion of paper to digital will improve operations before investing in such a project or workflow. They should consider potential efficiencies in information accessibility, management, and disposition, while also feasibly complying with organizational records retention and management policies.

This new tool provides a means to assist public sector agencies in properly analyzing the records they manage and maintain to determine whether to digitize them. It encompasses several factors, including employee costs, storage space, supplies, equipment, reproduction, and migration to future systems. This tool is not intended be used to conduct a cost benefit analysis (CBA) nor business process management (BPM); it would be wise to conduct these business and financial analyses along with using this tool. The Scanning Feasibility Tool can be  found on our Document Imaging Guidelines page.